CERS | Creative Europe Reporting Software

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You received a grant for a cooperation project for Creative Europe? Great! Now, this is the tool you need to help in the financial management of your project! Have a look at our video to see how it works.

Web-based

Web-based application: no software installation needed, accessible via web-browser.

Real time

Real-time overview of budgets, expenditures and incomes per partner, budget item and activities.

Import

Import of your official budget with all costs and incomes per partner.

User-friendly

User-friendly input masks for expenditures and incomes by your project partners, including copies of invoices. Video tutorials to support project leaders and partners.

Integrity check

All records of expenditures and incomes are checked to be complete before registration.

Approve expenditures

The project coordinator can approve or reject expenditures or ask for more information.

Export

All expenditures and incomes can be exported into an Excel-file ready to be sent off to the EU.



Transparent costs

Larger scale projects: 250 € per partner per year plus 1.500 € for configuration. Smaller scale projects: 3.000 € for the entire period and all partners, including configuration. Free 1-month test period. All prices plus VAT.

Tested and used by five larger scale projects

Since its development in 2017, five larger scale cooperation projects have decided to use CERS for their financial management. In total, more than eighty cultural organisations are currently working with the tool.

Preparation

Configuration of your project in CERS by us: import of the official budget, definition of activities and exchange rates, invitation of partners

Record of expenses

Record of expenses and incomes by all partners

Real time control

Real-time control by the project manager

Export

Export of all expenses and incomes into the official EU-documents

Interested?

Please send us some information about your project and we will arrange a demonstration of the tool.

  • How does the configuration for my project work?

    We will take care of that! Once you decided to work with CERS, you send us some information about your project as well as the official budget and the activity plan. Within five days, we will then prepare your personal CERS-project where you and your partners can directly start working.

  • Where is the data of my project stored?

    All information of your project is stored on high available servers based in Frankfurt, Germany. We use the highest possible protection for your data, including an off site hourly back-up of database data and daily backup of uploaded invoices.

  • What is the cost for the use of CERS?

    For larger scale projects, we charge you 250 € net per partner per year plus 1.500 € for the configuration of your project. For smaller scale projects, we charge a total amount of 3.000 € for the entire period and all partners, including configuration. All prizes plus VAT. Free 1-month test period.

  • Can CERS be used for projects that are already running?

    Yes, you can start working with CERS whenever you want during the lifetime of your project. If your partners reported already invoices to you, we can make you an offer for importing this information in CERS to avoid double-work. Please contact us on support@cers.helprace.com.

  • How does the preparation of the EU-reporting work?

    Once you finalized all checks of invoices introduced by your partners, you can export all records into an Excel-file. All you have to do on this file is to sign it and send it out!

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Roger Christmann

Founder & CEO
Roger works since more than fifteen years in the management of artistic projects, amongst others as managing director of the Brussels based kunstenfestivaldesarts. He has many years of experience in the conception and the management of EU-projects, for example www.nxtstp.eu, www.concerthallorganisation.eu or recently Dance On, Pass On, Dream On.

Thomas Kulke

Founder
Thomas has many years of experience as developer of database applications and support. He has been involved in the development of several IT-solutions for cultural institutions, amongst others for HAU – Hebbel am Ufer and Sophiensäle (Berlin).

Legal Disclosure

Accountability for content

The contents of our pages have been created with the utmost care. However, we cannot guarantee the contents' accuracy, completeness or topicality. According to statutory provisions, we are furthermore responsible for our own content on these web pages. In this context, please note that we are accordingly not obliged to monitor merely the transmitted or saved information of third parties, or investigate circumstances pointing to illegal activity. Our obligations to remove or block the use of information under generally applicable laws remain unaffected by this as per §§ 8 to 10 of the Telemedia Act (TMG).

Accountability for links

Responsibility for the content of external links (to web pages of third parties) lies solely with the operators of the linked pages. No violations were evident to us at the time of linking. Should any legal infringement become known to us, we will remove the respective link immediately.

Copyright

Our web pages and their contents are subject to German copyright law. Unless expressly permitted by law (§ 44a et seq. of the copyright law), every form of utilizing, reproducing or processing works subject to copyright protection on our web pages requires the prior consent of the respective owner of the rights. Individual reproductions of a work are allowed only for private use, so must not serve either directly or indirectly for earnings. Unauthorized utilization of copyrighted works is punishable (§ 106 of the copyright law).

Privacy Notice

This is the Privacy Policy of the CERS website: www.c-e-r-s.eu (the “Site”), operated by Roger Christmann. By accepting the Privacy Policy in registration or by visiting and using the Site, you expressly consent to our collection, use and disclosure of your personal information in accordance with this Privacy Policy. This Privacy Policy is incorporated into and subject to our Terms of Use. Please read this privacy notice (“Privacy Notice”) carefully as it describes our collection, use, disclosure, retention and protection of your personal information. This Privacy Notice applies to any website, application or service which references this Privacy Notice. Where you provide us with your personal information in any of the ways described in section 2 below, you agree that we may collect, store and use it: (a) in order to perform our contractual obligations to you; (b) based on our legitimate interests for processing (i.e. for internal administrative purposes, data analytics and benchmarking (see section 3 below for more information), direct marketing, maintaining automated back-up systems or for the detection or prevention of crime); or (c) based on your consent, which you may withdraw at any time, as described in this Privacy Notice.

Who we are

This Privacy Notice applies to all products, applications and services offered by CERS | Creative Europe Reporting Software (Roger Christmann, Senefelderstraße 28, 10437 Berlin), and its affiliates.

How we collect information

To the extent permissible under applicable law, we collect information about you and any other party whose details you provide to us when you:

  1. register to use our websites, applications or services (including free trials); this may include your name (including business name), address, email address and telephone number. We may also ask you to provide additional information about your business and your preferences;
  2. place an order using our websites, applications or services; this may include your name (including business name), address, contact (including telephone number and email address) and payment details;
  3. complete online forms (including call back requests), take part in surveys, post on our message boards, post any blogs, enter any competitions or prize draws, download information such as white papers or other publications or participate in any other interactive areas that appear on our website or within our application or service;
  4. interact with us using social media;
  5. provide your contact details to us when registering to use or accessing any websites, applications or services we make available or when you update those details; and
  6. contact us offline, for example by telephone, fax, SMS, email or post. We will also collect your information where you only partially complete and/or abandon any information inputted into our website and/or other online forms and may use this information to contact you to remind you to complete any outstanding information and/or for marketing purposes.

Providing us with information about others

If you provide us with personal information about someone else, you are responsible for ensuring that you comply with any obligation and consent obligations under applicable data protection laws in relation to such disclosure. In so far as required by applicable data protection laws, you must ensure that you have provided the required notices and have obtained the individual’s explicit consent to provide us with the information and that you explain to them how we collect, use, disclose and retain their personal information or direct them to read our Privacy Notice.

How we use your information

To the extent permissible under applicable law, we collect information about you and any other party whose details you provide to us when you:

  1. provide any information and services that you have requested or any applications or services that you have ordered;
  2. compare information for accuracy
  3. provide, maintain, protect and improve any applications, products, services and information that you have requested from us;
  4. manage and administer your use of applications, products and services you have asked us to provide;
  5. manage our relationship with you (for example, customer services and support activities);
  6. monitor, measure, improve and protect our content, website, applications and services and provide an enhanced, personal, user experience for you;
  7. undertake internal testing of our website, applications, systems and services to test and improve their security, provision and performance, in which case, we would pseudonymise any information used for such purposes, and ensure is it only displayed at aggregated levels which will not be linked back to you or any living individual;
  8. provide you with any information that we are required to send you to comply with our regulatory or legal obligations;
  9. detect, prevent, investigate or remediate, crime, illegal or prohibited activities or to otherwise protect our legal rights (including liaison with regulators and law enforcement agencies for these purposes);
  10. contact you to see if you would like to take part in our customer research (for example, feedback on your use of our applications, products and services);
  11. to monitor, carry out statistical analysis and benchmarking, provided that in such circumstances it is on an aggregated basis which will not be linked back to you or any living individual;
  12. deliver targeted advertising, marketing (including in-product messaging) or information to you which may be useful to you, based on your use of our applications and services.
To the extent permitted by applicable law, we retain information about you after the closure of your CERS account, if your application for a CERS account is declined or if you decide not to proceed. This information will be held and used for as long as permitted for legal, regulatory, fraud prevention and legitimate business purposes.

Our website, applications (including mobile applications) and services may contain technology that enables us to:

  1. check specific information from your device or systems directly relevant to your use of the websites, applications or services against our records to make sure the websites, applications or services are being used in accordance with our end-user agreements and to troubleshoot any problems;
  2. obtain information relating to any technical errors or other issues with our website, applications and services;
  3. collect information about how you and users use the functions of the features of our website, applications and services; and
  4. gather statistical information about the operating system and environment from which you access our applications or services. You can manage your privacy settings within your browser or our applications and services (where applicable).
We may monitor and record our communications with you, including e-mails and phone conversations. Information which we collect may then be used for training purposes, quality assurance, to record details about our website, applications and services you order from us or ask us about, and in order to meet our legal and regulatory obligations generally.

Data analytics and benchmarking
We may use information generated and stored during your use of our services for our legitimate business interests to enable us to give you the best service and/or solutions and the best experience. These purposes include to:

  1. information to you which may be useful to you, based on your use of services;
  2. carry out research and development to improve our services, products and applications;
  3. develop and provide new and existing functionality and services (including statistical analysis, benchmarking and forecasting services); and
  4. provide you with location based services (for example location relevant content) where we collect geo-location data to provide a relevant experience.
You have the right to object to processing based on our legitimate interests, and if you wish to do so, please contact us at support@cers.helprace.com to discuss this further. If you object, this may affect our ability to provide certain services and/or solutions for your benefit.

Sharing your information
We may share your information with:

  1. our service providers and agents (including their sub-contractors) or third parties which process information on our behalf (e.g. internet service and platform providers, payment processing providers and those organisations we engage to help us send communications to you) so that they may help us to provide you with the applications, products, services and information you have requested or which we believe is of interest to you;
  2. partners, including system implementers, resellers, value-added resellers, independent software vendors and developers that may help us to provide you with the applications, products, services and information you have requested or which we believe is of interest to you;
  3. third parties where you have a relationship with that third party and you have consented to us sending information (for example social media sites or other third party application providers);
  4. credit reference and fraud prevention agencies;
  5. regulators to meet CERS legal and regulatory obligations;
  6. law enforcement agencies so that they may detect or prevent crime or prosecute offenders;
  7. any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
  8. any third party in order to meet our legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;
  9. our own and CERS professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;
  10. another organisation if we sell or buy (or negotiate to sell or buy) any business or assets;
  11. another organisation to whom we may transfer our agreement with you; and
  12. Government departments where reporting is mandatory under applicable law. We may share non-personally identifiable information about the use of our website, applications, products or services publicly or with third parties but this will not include information that can be used to identify you.

Marketing
From time to time, we may use your information to contact you with details about our applications, products and services which we feel may be of interest to you. We or they may wish to contact you for this purpose by telephone, post, SMS or email. You have the right at any time to stop us from contacting you for marketing purposes. You may also request at any time that we do not share your information with third parties referred to in this paragraph. If you wish to exercise these rights you can do so by sending us an email to support@cers.helprace.com. You can also unsubscribe from any email marketing using the links provided in the emails we send to you.

Your information and your rights
If you are based within the EEA or within another jurisdiction having similar data protection laws, in certain circumstances you have the following rights:

  1. the right to be told how we use your information and obtain access to your information;
  2. the right to have your information rectified or erased or place restrictions on processing your information;
  3. the right to object to the processing of your information e.g. for direct marketing purposes or where the processing is based on our legitimate interests;
  4. the right to have any information you provided to us on an automated basis returned to you in a structured, commonly used and machine-readable format, or sent directly to another company, where technically feasible (“data portability”);
  5. where the processing of your information is based on your consent, the right to withdraw that consent subject to legal or contractual restrictions;
  6. the right to object to any decisions based on the automated processing of your personal data, including profiling; and
  7. the right to lodge a complaint with the supervisory authority responsible for data protection matters (e.g. in the UK, the Information Commissioner’s Office). If you request a copy of your information you may be required to pay a statutory fee.
If we hold any information about you which is incorrect or if there are any changes to your details, please let us know by so that we can keep our records accurate and up to date.

If you withdraw your consent to the use of your personal information for purposes set out in our Privacy Notice, we may not be able to provide you with access to all or parts of our website, applications, and services.

We will retain your personal information for the duration of our business relationship and afterwards for as long as is necessary and relevant for our legitimate business purposes, in accordance with the CERS, Marking and Destruction Policy or as otherwise permitted by applicable laws and regulations. Where we no longer need your personal information, we will dispose of it in a secure manner (without further notice to you).

Changes to our privacy notice
We may change this Privacy Notice from time to time. However we will not reduce your rights under this Privacy Notice. We will always update this Privacy Notice on our website, so please try to read it when you visit the website (the ‘last updated’ reference tells you when we last updated this Privacy Notice).

Security and storage of information
We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage. We will do our best to protect your personal information but we cannot guarantee the security of your information which is transmitted to our website, applications or services or to other website, applications and services via an internet or similar connection. If we have given you a password to access certain areas of our websites, applications or services please keep this password safe – we will not share this password with anyone.

CERS strives to protect your personal information. For security of transactions, we use the Secure Sockets Layer (SSL) protocol, which encrypts any information you send to us electronically. The encryption process protects your information, by scrambling it before it is sent to us from your computer. Once CERS receives your transmission, we make commercially reasonable efforts to ensure its security on our system. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot warrant the security of any information you transmit to us. If you have any questions about the security of your personal information, you can contact us at: support@cers.helprace.com

Other sites and social media
If you follow a link from our website, application or service to another site or service, this Privacy Notice will no longer apply. We are not responsible for the information handling practices of third party sites or services and we encourage you to read the privacy notices appearing on those sites or services.

Cookies, Analytics and Traffic data
Cookies are small text files which are transferred from our websites, applications or services and stored on your device. We use cookies to help us provide you with a personalised service, and to help make our websites, applications and services better for you. Our cookies may be session cookies (temporary cookies that identify and track users within our websites, applications or services which are deleted when you close your browser or leave your session in the application or service) or persistent cookies (cookies which enable our websites, applications or services to “remember” who you are and to remember your preferences within our websites, applications or services and which will stay on your computer or device after you close your browser or leave your session in the application or service).

We use the following different types of cookies:

Strictly necessary cookies
These are cookies which are needed for our websites, applications or services to function properly, for example, these cookies allow you to access secure areas of our website.

Performance cookies and analytics technologies
These cookies collect information about how visitors and users use our websites, applications and services, for instance which functionality visitors use most often, and if they get error messages from areas of the websites, applications or services. These cookies don't collect information that identifies a visitor or user. All information these cookies collect is aggregated and therefore anonymous. We only use these cookies to improve how our website, applications and services work.

Functionality cookies
These cookies allow our websites, applications and services to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites. IP Address and traffic data
We keep a record of traffic data which is logged automatically by our servers, such as your Internet Protocol (IP) address, device information, the website that you visited before ours and the website you visit after leaving our site. We also collect some site, application and service statistics such as access rates, page hits and page views. We are not able to identify any individual from traffic data or site statistics.

Find out more about the individual cookies and analytics technologies that we use.
Google Analytics Google Analytics uses "cookies", to help the website analyse how users use the websites, applications or services. The information generated by the cookie about your use of the websites, applications or services (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the websites, applications or services compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser or within the application, however please note that if you do this you may not be able to use the full functionality of this website. By using our websites, applications or services you consent to the processing of data about you by Google in the manner and for the purposes set out above. To find out more, see “How Google uses data when you use our partners' sites or apps”, (located at www.google.com/policies/privacy/partners/, or any other URL Google may provide from time to time). To opt out of being tracked by Google Analytics across all websites visit: http://tools.google.com/dlpage/gaoptout.

How to disable cookies You may be able to configure your browser or our website, application or service to restrict cookies or block all cookies if you wish, however if you disable cookies you may find this affects your ability to use certain parts of our website, applications or services. For more information about cookies and instructions on how to adjust your browser settings to accept, delete or reject cookies, see the www.allaboutcookies.org website.

Further information
If you have any queries about how we treat your information, the contents of this Privacy Notice, your rights under local law, how to update your records or how to obtain a copy of the information that we hold about you, please write to our Chief Data Protection Officer, Thomas Kulke, at CERS | Creative Europe Reporting | thomas@c-e-rs.eu

Information in accordance with section 5 TMG

Roger Christmann
Senefelderstraße 28
10437 Berlin

Contact

Telephone: +49 (0) 30 86 457962
E-Mail: roger@c-e-r-s.eu
http://www.rogerchristmann.de

VAT number

DE279676539

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